Factors before Signing a Contract
- Make provisions for the quality of the items you are
ordering.
- See if additional orders can be made.
- Provide for a delivery date WELL IN ADVANCE of fundraiser
so that last minute adjustments can be made if necessary.
- Be aware of what taxes, if any, will be charged. Items
purchased for PTA use are not tax exempt.
- If delivery date is important be sure it is part of
your contract: “In the event the contractor
is unable to or fails to affect timely and satisfactory
performance as required, this contract may be cancelled
by PTA.”.
- Only the PTA President should sign any contracts. When
signing the contract, sign your name “Mary Jones,
PTA President”, always use your PTA title.
- Before signing a contract at least two people
should review it, the president and the appropriate committee
chair, to see that it includes all that has been agreed
to. Only the PTA President should sign any contracts.
Merchandise Delivery
- Open package and check immediately to be sure the item(s)
are exactly the quantity, quality, size, color, etc.,
which was ordered, and be sure the condition of the item(s)
is satisfactory.
- Payment for item(s) or services should be made by PTA
check so that you have proof of payment in the PTA account.
Food and Bake Sale Permits
A food/bake sale permit under Section 37-1 of the Newport
News City Code must be obtained by any local units for
events when food is sold to the local public (i.e. Carnivals,
Fall Fest, Bake Sales, Concessions, etc.). This permit
is issued at no cost to the local unit at the Health Department,
416 J. Clyde Morris Boulevard. Any questions, call
Environmental Health at 594-7340. |
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